Remote work is a controversial format. It is not always possible to divide an employee’s activities into small stages and simply track the speed with which a person closes tasks in checklists. How to organize remote employees quickly and correctly? How to establish clear business processes while maintaining control over them? We will tell you in our article.
Why Do You Need Remote Control of Personnel?
Keeping track of the time employees spend on their job is an important part of a smooth workflow in a home-based environment. Without careful work from home employee monitoring and accounting of the working hours of their remote employees, the employer runs the risk of receiving tangible losses.
Monitoring strongly motivates people to perform routine work tasks, saves them from missing deadlines and losing clients and helps the whole team stay on top.
Workpuls monitoring software enables you to track remote workers and get proof of their work. Monitoring and analyzing personal effectiveness will be enhanced with this software. Integration with simpler methods can provide new opportunities to stimulate the team and prevent undesirable outcomes.
Fortunately, control systems for various aspects of the workflow are now represented by a large number of software products. By choosing the right solution, you can continuously monitor the ratio of productive and wasted working time during the working day for both remote workers and full-time workers, which will help to minimize resource wastage.
How to Organize Employee Control With Maximum Benefit?
So, it is obvious that the control of remote employees is necessary in order not to let go of cases on their own in the hope of the conscientiousness and responsibility of each team member.
The following methods are used to monitor remote personnel.
For monitoring a small staff that is mainly engaged in creative work or development, a checkpoint methodology is suitable, which consists in checking the completion of the main stages of the task.
The manager, with the help of communications through various communication channels, online meetings, and marks on the completion of subtasks in a publicly accessible information system, gets an idea of the general progress of the project or of possible problems.
As a result of this approach, the manager can make management decisions in a timely manner and, if necessary, save the situation.
The workflow of personnel is free from tracking their actions on a computer and recording work time per second. And the employer is relieved of the need to analyze the logs of the accounting system. The project is moving, the deadlines are being met, which means that everything is fine. It does not matter when the specialist performs his tasks: at regulated working intervals or by emergency work at night and on weekends.
This method is aimed at the end result with the control of intermediate stages. It provides more freedom for performers but is difficult to apply to a large staff with daily documentary work.
Another disadvantage is the inability to monitor the actions of geographically remote employees on a home PC in relation to corporate information: unauthorized access, damage or distribution may not be detected in a timely manner.
Controlling a large staff with diverse responsibilities (managers, accountants, developers) is not easy to accomplish using the checkpoint method.
Method of Continuous Monitoring
Continuous monitoring is organized using specialized software and automatic time tracking. It is enough for the manager to periodically review the reports of the monitoring system and draw appropriate conclusions based on the calculated data on productivity in various sections.
The security service, which is often available at large enterprises, will receive notifications from the system about violations by personnel, information about the programs they run or the resources they visit, saved photographs of work screens, and keystroke logs for more accurate analysis.
By using appropriate methods to monitor the actions of remote employees, it is possible to organize telecommuting in a large-scale organization, realizing that the clear fulfillment of official duties is continuously monitored, and unwanted handling of corporate data can be timely recorded and prevented.
Thus, using the tools for organizing a remote workflow and suitable systems for monitoring the working time of employees, you can quickly establish remote work while maintaining its effectiveness and the personal productivity of each team member.
Correctly selected office applications, communication tools, and monitoring systems will make the transition to the new operating mode painless and will help to discover many advantages in it.