A company’s visitor management software is a computerized system that allows them to register and track each person that enters its facility. Using a visitor management system improves the visitor’s experience because of its efficiency, and customization. By making digital sign-ins mandatory, it means that visitor management software can also be used to protect your business from potential security risks
Register visitors in advance
If security in your workplace is important and or heavily regulated then a digital visitor management system like the ones Taremtec provide, could be exactly what you are after, no more hanging around waiting for people to sign things or enter their correct information, visitors can be registered in advance which makes the management of the whole process even easier.
Hosts are notified when guests arrive
If you work somewhere like a school then visitor management is of utmost importance, you must know who is on-site at all times and the great thing is that, if for example, a parent is coming to visit you, you are notified as soon as they sign in. Just that feature alone creates a much more professional feel, one of confidence.
Run analytic reports to explore visitor trends
Because all activity is digitally recorded, including feedback it also means that you can run detailed reports showing data based upon the activities relating to visitor management, with such data, you can analyze and look for new ways to streamline what you are already doing. You could find that you are able to make everyone’s lives that little bit easier.
Guests can check-in via mobile
It doesn’t get much easier than this! Let’s assume you are a parent going to school to visit a teacher, the head or to pick your child up you can just check in with your mobile phone, much like you often have to these days at supermarkets and such like. The great thing about this type of check-in system is that it’s seamless, easy to use, and can be managed from the palm of a hand.
Guests check out when leaving
Accurate recording of people leaving your premises is just as important as signing them in, what if there is an emergency and somebody is signed in but missing? It could cause absolute mayhem so, you could even consider visitor management systems as lifesavers
Thinking outside of the box here a little, what else could you use the data for? Some of the most successful service providers have used the data content to improve their websites and to create a more tailored feeling for the people visiting. You may know more about the people who visit your premises than ever before, getting you one step closer to knowing them.
Customers, clients, anyone for that matter that is relying on you to provide a service that helps them in some way will be super impressed when they start seeing content that relates to their situation or services that have been set up on the back of the new analytical data.