Formerly known as G Suite, Google Workspace is a powerful collection of software that’s incredibly popular among businesses across all industries. From text and data processing to cloud storage and video conferencing options, it truly provides all the tools a company might need for improved collaboration, productivity, and efficiency. But even though most users might be satisfied with the basic features Google Workspace offers, there is so much more to this useful software bundle, and here is how you could take advantage of all its special features:
Enhance Google Docs
Google Docs is among the most popular Workspace applications, and for a good reason. Whether you’re making daily to-do lists, taking simple notes, or even collaborating on important documents, this simple yet efficient text processor can be great for boosting productivity and improving cooperation with your teammates. But it can be even better.
Rather than opening a new tab each time you need to perform a Google search, you could use a feature in Docs called explore to perform your searches more quickly and easily. The application’s image editing feature is another lesser-known aspect, but it can also be created for productivity, as simply clicking on an image provides you with some basic editing options that might be enough to prevent you from launching a new program.
Make the most out of Sheets
Google Sheets aren’t only a helpful tool for professionals who deal with numbers and data; they can be quite beneficial for a number of tasks you perform at home and at work as well. While this app might have a reputation of being too complicated for the average user, it’s actually quite simple to master the basics you might need.
For instance, you could use macros for automating repetitive tasks, instead of continuously duplicating them, allowing you to achieve more in a shorter amount of time. Similarly, you can also install add-ons to help with necessary tasks Sheets don’t automatically provide, such as tools for processing text or comparing and merging data, to make this app even simpler to use.
Optimize the Gmail service
Checking, writing, and replying to emails takes up a significant portion of the workday. And even though Gmail does provide a user-friendly and intuitive interface that makes it so popular among wider audiences, it does have its limitations, particularly when it comes to contact categorization and organization.
In an effort to make this email client more efficient, you could decide to Share Google Contacts using a helpful tool such as Shared Contacts for Gmail. Being a brilliant way to categorize and synchronize contacts in an effort to create a cleaner and more organized base, such a valuable tool will give you the opportunity to access and update your contacts from anywhere, while effortlessly sharing them with any chosen member of your team.
Preserve your data with Vault
Although not quite as popular, Google Vault is an incredibly valuable tool. This application allows you to set holds and retention rules on certain Workspace apps, giving you the opportunity to preserve essential data for as long as you wish, even from suspended accounts and deleted documents. Apart from preventing data loss whenever an employee leaves your company, this could also help your legal team to stay ahead of potential issues.
Within the app, the universal search will allow you to effortlessly find whatever you are looking for, and any content can easily be exported to printable documents if necessary. Vault can also be used for tracking user activity, allowing you to see any content views, searches, and exports.
Get AI-powered insights
By leveraging natural language processing, machine learning, and other aspects of AI in an effort to automate tasks and deliver the most helpful features, Workspace can provide a number of additional perks. For instance, the Nudge feature reminds employees to respond to messages, while Gmail’s Smart Compose can quite literally complete their sentences.
Similarly, the BigQuery in Sheets can conveniently analyze and manage large amounts of data, and Google Assistant can automatically find free times and optimized rooms when scheduling meetings, thus truly providing all the tools your company might need for optimal business practices.
Offering a powerful collection of applications with outstanding features, Google Workspace is truly a brilliant productivity and collaboration tool. And as long as the provided features are used in a smarter, more efficient way, it could be the ideal solution for any business.
