It might be a wedding reception, a birthday party, or even an anniversary, if you are looking to arrange an outdoor event here in Perth, you have come to the right place, as we offer a few tips from pro event planners on organizing an outdoor event.
- Create lists – The first and most important list is your guest list, which determines the scope of the event. Make sure that you get the invitations out within good time, offering at least 4 weeks’ notice, as people have busy social calendars. You will also need a list of vendors and service providers you are planning to use. One service you will need is marquee hire in Perth from a leading local provider, while other services can be found at a single online supplier.
- Safety and risk management – When a large group of people get together in a social environment, there are obvious safety concerns. Fire extinguishers need to be at hand, while a pre-event walk-around should highlight any safety issues; it is also wise to check with the NSW government regarding permits and licenses, which you might need for loud music and the consumption of alcohol.
- Confirm with all vendors/providers – Once you have made a booking, don’t just assume that they will show up on the day, rather make a point of calling each one and confirming your dates. Keep backup contact numbers, just in case a provider cancels at the last minute. Click here for top wedding cake designs.
- Hospitality trailers – Unless you hire a fully equipped venue, you will need restrooms, which can be provided by a local company. They set things up and remove the units after the event has ended, so there is nothing you need to do.
- Have a weather backup plan – Of course, there is less chance of rain during the summer, yet no one can guarantee a dry day. We recommend hiring at least one marquee, which can be used in the event the heavens open; you can also hire coverings for walkways and a dance floor if you wish.
- Entertainment – Of course, there are many entertainment options, from live bands to DJs to magicians and comedians. You should base your choice of entertainment on your guests, which should ensure that everyone has a great time! Do check whether or not you will need permits or licenses, as the last thing you need is trouble with the police!
- Food & drink – The ideal solution is a buffet table and guests can help themselves, while setting up a bar in the right location is another must. Many party hosts leave a fixed sum behind the bar and when that is reached, people pay for their own drinks.
Planning an outdoor event is no easy feat and we hope that the above information helps you to organize a winning outdoor event in Perth.
