Today, teamwork and technology are the most critical factors in operating an organization. When we talk about technology, it is no surprise that gradually, it has become a means of bringing people together with time.
Besides helping big organizations, technology has played a significant role in the growth of small businesses.
Southeast Asia sees exponential growth in the IT sector. One of the fastest-growing countries happens to be Singapore. In fact, one of the highest-paid jobs in Singapore is related to the IT sector.
A research article concluded that since 2010, Singapore’s economy had expanded exponentially. The state’s economy grew 7.2% last year. These are staggering numbers.
After the COVID-19 pandemic, the IT industry was the most significant catalyst for bringing companies from the brink of closure.
Adopting IT-related equipment in various industries has helped many companies seek new avenues for growth.
While modern technology offers users flexibility for various tasks, it has also encouraged business owners to incorporate technology-driven tools in the workplace.
In contrast, the adoption of technology in the workplace has influenced the way we used to work. From sending emails to video calls, technology has managed to fade the distance.
So, any company looking to incorporate IT-related equipment into their hierarchy should consider getting proper IT support to ensure seamless operations.
Finding support is easy if you’re a company owner based in Singapore. Type in IT Support Singapore on Google and hit search.
So, how exactly has technology impacted the work environment? Its impact can be seen in a collaborative effort by the employees.
It is fascinating to see how technology has penetrated deeply into our work lives by replacing physical meetings with video conferencing to webinars, among other changes.
Chipping away at tasks for countless hours and working to turn theoretical concepts into reality can be tiresome unless done through a collaborative effort that guarantees everyone is heard or seen.
The digital world has improved teamwork, offering a better communication channel, fostering team interaction, and access to information.
Let’s discuss further in what ways technology can improve teamwork.
1. Cloud Computing
Teamwork is the foundation of any organization’s success, where every employee works as a team. Technological advancements have provided tools that help achieve better results and provide employees with a relaxed working environment to ensure efficient work.
One of those advancements is cloud computing, enabling every team member to collaborate even from their homes.
The cloud computing platform has made communication more convenient, allowing workers to carry out tasks smoothly.
Cloud computing enhances team collaboration by co-authoring documents, enabling large file storage, download, and file syncing.
This eliminates the slow process of file transfer over emails or the need for documents on hand. Additionally, cloud computing has introduced timestamps for record-keeping.
It improves teamwork through feedback by establishing transparency of employees’ productivity.
2. Document Management Software
Nothing wreaks havoc on collaborative effort than sharing a wrong file or an incomplete task. The best way to avoid any mishaps and ensure the timely completion of projects is by implementing a document management system in the workplace.
Employees spend most of their time sending documents back and forth, a process made easy through document management software. It allows instant transfer of records, especially during group work preventing any delay.
Apart from ensuring the safety of documents, the DMS enables employees to keep track of important updates in a group.
The software notifies every user in the group of changes made to documents or when a file has been viewed.
One of the most significant benefits of DMS is that it eliminates dependence on physical documents. Instead, you can scan important documents and get them signed.
If any document goes missing, team members can backtrack to find the error through document management software.
The global health crisis impacted the work culture, introducing the concept of remote work. Like the light at the end of the tunnel, document management software mastered the art of remote working through seamless sharing, centralized storage, and workflow automation.
3. Video Conferencing
Having face-to-face meetings contributes to team building that helps an organization effectively accomplish goals.
When teams rely on emails to solve problems, it causes miscommunication among group members. Video-conferencing resolves this issue instantly, enabling team members to discuss ideas and problems on the spot.
Ensuring everyone is on the same page is key to solid teamwork; every team member’s thoughts or body language cannot be interpreted through phone or email.
When teams can exchange ideas clearly, fewer chances of mistakes result in poor work performance.
Video conferencing today has more than one feature, which includes recorded meetings. In this way, if anyone skips a critical detail, they can later access recordings.
One of the promising benefits of video conferencing is that it cuts down travel costs and prevents delays in attending meetings. Employees can participate in one-on-one sessions with their clients without leaving their desks.
People often have a short attention span that diverts their attention from the immediate task. Some either page ahead while others tune out, which also impacts teamwork.
No doubt, ensuring everyone’s concentration is a challenge but using an interactive projector compared to static touchscreens keeps every team member’s interest intact.
Many business projectors have high-quality features like a wireless connection that lets the presenter control presentation anywhere in the room.
Teamwork improves in an interactive environment, which means choosing the right technology to grab every team member’s attention.
Organizations often overlook that training sessions are necessary to improve teamwork. However, today, with the help of technology, companies are introducing training sessions to enhance collaboration.
Unlike the old times, organizations are moving beyond outdated team-building games and focusing on technology-driven tools like augmented reality.
Augmented reality incorporates interactive digital elements into a real-world environment. With AR technology, teams can communicate and push employees to reach their maximum potential using AR technology.
With the concept of a realistic setting, AR enables employees to stay connected within the same virtual space.
This technology can offer training sessions to employees working thousands of miles apart. As per a survey, AR can serve as an invaluable tool to help master new professional skills.
6. Project Management Software
Project management plays a significant role with the primary goal to ensure that every aspect of the project is carried out smoothly.
The software streamlines work and make it easy to assign tasks to individual team members. The performance of a team determines an organization’s success.
The project management software allows projects to be completed in time, and most significantly, every team member’s satisfaction is ensured, encouraging them to perform well.
Organizations understand the value of working together as a team; however, some rarely invest their time and efforts in establishing an infrastructure that focuses on efficient teamwork.
It eventually leads to the inability to achieve goals imperative to an organization’s success.
With time, technology has made teamwork more efficient through various apps and software that strengthen the bond among employees and ensure everyone reaches their maximum potential.
Technological advancements have transformed how we live and work and optimized workflow to deliver quality results in less time and offer reliable solutions to problems.