Human resources are the basic unit of any organization. They are part of the whole workforce that steers an organization forward with their talents. This workforce gives an organization its meaning and diversity. It can increase productivity and profit, says Businesstopia. Such a workforce gives the management the necessary motivation to work hard.
But along with its diversities, there may arise different complications within it which must be professionally resolved. Else, it may lead to the workforce being less productive than it should and could be. This calls for the expertise of an apt human resources management.
Human resource management encompasses human capital management (HCM), human resources information management among many other functions. In the 1970s, organizations were exposed to global markets and the importance of HRM also increased.
HR managers, talent acquisition experts, and the concerned project managers have done it in the past. But companies today are ramping up their investment in HRMS to automate it to an extent.
The recent development in HRM is deploying AI in HRMS, especially using AI in recruitment.
Importance of Human Resource Management Software
Let us see the benefits of an apt human resources management software.
1. Speeds Up Recruitment and Onboarding
Any human resources manager will agree that hiring is a crucial assignment, as it takes huge cost and time. Picking out relevant resumes from mass applicants is a tiring task. Worries not, as modern technologies can solve this problem with various methods. One of the foremost trending methods is using AI in recruitment.
How Does AI in Recruitment Help?
Using AI in recruitment eases out various complicated tasks in the hiring pipeline. They include selecting resumes, scheduling interviews, sending appointment letters, and finally onboarding. It also helps in doing other time-consuming tasks like background checks with its automation feature. Using AI in recruitment also helps in unbiased hiring.
2. Saves Time and Cost and Improves Intra-Organization Communication
The contribution of HRMS is not only limited to recruitment. One of the biggest reasons for poor productivity in any organization is the prevalence of improper communication among various departments.
A valid HRMS helps in setting up a clear communication channel among various departments. Thus it leads to an integrated workforce with everyone on the same page.
No company has its employees without definite KPIs and a method to measure them. But it is hardly simple. It takes a lot of hours to track, analyze, and make a report on the performance of an employee based on this data.
No more headaches getting the performance report of the employee. HRMS helps in easing this tedious task by automating it. It automatically collects the performance data of the employee. It can be extracted on a daily, weekly, and monthly basis. Thus, it helps in improving communication thereby increasing productivity and saving costs.
3. Ensures Functional Friendliness
HRMS helps employees in developing themselves. As discussed earlier, it can give feedback about the performance of employees. It can also guide the employee in the right direction to achieve the goal.
It corrects the employee’s mistakes in the initial stage. Thus, it ensures their long-term well-being in the company.
HRMS is also helpful in determining the seating arrangement of the employees. Thus it simplifies the complicated task of seat allotment. It also helps managers to aid, tell and supervise employees needed.
HRMS holds the data of the Career Development Framework of all employees. It serves as a lighthouse for employees to direct their career goals. A vibrant HRMS, steered by AI, can show employees their talent gaps to reach their periodic goals.
HRMS serves employers too. HRMS can help management identify employees who need training for low performance. Also, it helps the management identify employees who deserve incentives for high performance.
4. Manages and Nurtures Talent
Every employee is unique and the companies do not have the capacity to accommodate this. They train an employee in the field they want without nurturing the talent the employee has.
Human resource management software helps in talent mapping of the current employees. It gives data for the company about the existing talent in employees to nurture them and secure an appropriate role. It also comes in handy during internal transfers.
Here, HRMS has two benefits. It helps the employee take up the role they love. It helps in reaping commercial returns from the employees by tapping their productivity.
Not only commercial but HRMS can also beef up social benefits among employees. Wondering how?
5. To Have an Inclusive Workforce
Human resources not only include the working employees in the office. It also includes the other workforce like janitors, cooks, office assistants, and delivery persons. Often they are excluded from the benefits extended to the office employees.
Human resource management software includes all of them on one integrated platform. It helps in ensuring that no workforce is denied fair access to the organization’s benefits. Using AI in recruitment can help them segregate based on their roles.
HRMS helps HR managers to extend and manage insurance, pension, and loans. It helps maintain other social security schemes for all these employees. It increases cohesion between employees and prevents rigid compartmentalization of jobs.
Thus, HRMS prevents alienation between inter-departments. It ensures the inclusion of all workforce in the organization structure.
6. Rises Organizational Welfare
The welfare of the organization lies in the welfare of its workforce. HRMS software secures it with the help of automation to ensure employee well-being. An employee may have informal or formal feedback and might be hesitant to report it in person.
Any grievances can be lodged in the HRMS. It can be regarding discriminatory treatment or harassment in any form. HRMS acknowledges, tracks, and takes the steps to resolve issues with its AI-powered backend. The complainant is made aware of the status.
This transparent process ensures the well-being of vulnerable people and addresses diverse issues. This may include complaints against sexual harassment at workplaces, gender stereotypes, LGBTQIA+ discrimination, hatred against minorities.
Thus HRMS not only secures the morale of employees but also helps maintain the reputation of the company.
We have seen the various uses of deploying HRMS in an organization. Beyond this, HRMS can help an organization in conducting routine work including payroll processing, offer letter roll out, leave management, and TDS.
Human resources management software is not without flaws. Few issues exist like misallocation to wrong persons due to similar names. But they are being improved. With initiatives like using AI in recruitment, talent management, HRMS increases employer friendliness.
HRMS is a must-have tool and you must have understood it by now.
Happy managing human resources!
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