The hybrid working model is gaining rapid recognition today. Businesses are rethinking the way they work in a post-pandemic world.
To effectively adopt this model, companies now require a robust hybrid workplace system. Such a system combines an office space suited for hybrid work along with the tools and technologies that make this possible. Be it working from the company’s office or working from home, this system encourages flexibility and collaboration across locations.
For HR leaders and companies making the switch to this new model, the hybrid workplace system has innumerable benefits to offer. In this article, we discuss the five biggest benefits of adopting this system.
1. Increased Productivity
The hybrid workplace system empowers employees to work on their strengths, thus boosting productivity. For instance, a worker can complete individual tasks that don’t need teamwork at home where they can control distractions. For tasks that need collaboration and discussion, they can conduct meetings in the office. In this way, employees enjoy more autonomy and control over their work outcomes.
The freedom to choose to do certain types of work in certain types of environments has a major effect on employee productivity. Employees are more productive when they are happier, stress-free, and well-rested. A hybrid work system allows this to happen. At the same time, managers can track employee performance and workload with hybrid workplace system management tools like employee scheduling solutions.
2. Reduced Costs
A hybrid workplace system reduces costs for both employees and employers. Employers save on real estate costs, energy bills, office supplies, and other operational expenses. And employees benefit from lower commuting expenses and greater flexibility.
To illustrate, companies do not need to host desks for all employees if only a portion of the workforce visits the office on a given day. Say, you have 100 employees, where only half of them plan to come to the office at one time. This means you only require 50 desks instead of 100. With tools like desk booking solutions, you can rotate the use of existing desks and assign.
Due to reduced expenses on real estate and maintenance, offices can have multipurpose space arrangements – from relaxed lounges and coffee areas for informal meets to soundproof booths for phone meetings.
With a hybrid workplace system, companies can optimize their workspace and allow employees to use them with hot desking and booking solutions.
3. Enhanced Employee Experience
When employees can blend in-office and remote work, they get greater flexibility in their work life. This has been shown to have a positive impact on mental health and overall employee satisfaction. The reasons vary from getting to choose their productive space, spending time with the family, or simply having their pet by their side as they work.
Work-life balance obtained through a hybrid workplace system helps prevent burnout and minimize stress. A better employee experience directly contributes to an organization’s growth.
4. Better Collaboration
A hybrid workplace system allows for smooth collaboration not just in the office, but also between in-office and remote workers. For instance, such a system will involve meeting and conference areas that can be booked in advance by the organizer.
Using a meeting room booking software, the organizer can update all participants on the venue and the time. Participants, whether they are physically present in the office or working remotely, get real-time information. Should the organizer need to re-schedule the meeting, they can do it with a simple click, and all participants receive an update on their devices.
A hybrid workplace system, thus, makes collaboration easy by saving time and giving workers access to the spaces they need. When employees can communicate smoothly and work together despite being in different locations, they collaborate more effectively.
5. Improved Resource Scheduling
With a good hybrid workplace system, team leaders and facility managers can plan ahead of time and avoid delays due to insufficient resources. Hybrid systems often involve using resource scheduling software that gives managers visibility into the availability of different resources – teams, spaces, supplies, etc. They can then schedule resources to get work done on time without hiccups.
For instance, if a facility manager notes the usage pattern of hot desks in the office, the company can do away with under or unused desks and convert them into an open meeting space. Similarly, if a project manager notes that a team member working remotely during a week needs to be present in the office to complete the project, they can schedule the individual’s shift accordingly. Thus, an effective hybrid workplace system allows all decision-makers in a hybrid workplace to plan and manage resources properly.
There are many benefits of a hybrid workplace system for both organizations and employees. The dramatic change in work styles during the pandemic has given us an opportunity to move away from fixed ways of working. A hybrid working system is not only an alternative but one that has lasting positive effects.
With a solution like WorkInSync hybrid workplace system, you can transition to a hybrid model more smoothly. WorkInSync hybrid workplace solution allows your employees to return to the office seamlessly. A number of features that support the concept of working from anywhere, improve employee engagement and company culture.
If you want to know more about the product and how we can help you implement the hybrid workplace model, opt for a demo today.